How to Set Up an HRIS in Your Company? (Set Up In 3 Steps)

HRIS is a helpful system for managing human resources. It improves staff efficiency, empowers them, and can add a lot to your business.

Digital techniques are evolving in the professional environment. They allow us to maximize the rapid execution of tasks. So it affects productivity in every department. In human resources, employee management becomes more complex when there are too many procedures. The solution is to integrate an HRIS among the business application tools. What is it about? We present to you some information to remember from this human resources information system.

Human Resources: What Is an HRIS?

Human Resources Information System (HRIS) is a software package used in businesses. It can be handy for the HR department and the employer in some of his decision-making. Also, a leading cloud-based HRIS automates time and attendance tracking that gives you key data about the company's productivity. This digital infrastructure makes it possible to speed up the work process through automation and instant accessibility of data. It is suitable for both a small establishment and a large company.

Apart from the single integrated solution, combining different tools or software, each specific to a task is possible. This is called composite HR software. This is intended to meet the user-friendly working needs of workforce management. 

Concretely, an HRIS can make it possible to manage:

Depending on the vendor, you will get a feature-limited or more or less complete HRIS. Therefore, looking carefully at the market for a human resources information system complementary to your digital infrastructure is preferable. If you don't already have human resource management software, try an integrated HRM and experience its advantages for your business.

What Are HRIS Advantages for a Company?

A business needs to be financially strong and integrate the right automation tools to conquer the market. Integrating the best HR solutions by amplifying HR management trends can help you attract more productive employees. It is sometimes on this last point that everything is played. Regarding human resources, you must set up an HRIS considering its advantages.


Instant Access to Any Employee Information

The HRIS is a set of software that the human resources team must use for efficient operation. This pack of business-oriented applications makes it possible to record personnel data for each task and to make it immediately available to other users. This centralized information speeds up the work process and aims to prevent data loss. This is the strength of digital since it spares you from the excessive use of paper media. Indirectly, you no longer need to manually create a position to archive documents.

Save Time in Organizing Data

The HRIS is used to organize the data entered into the system. Any changes an authorized person makes in this HR Software, it centralizes it to access by other authorized teams or individuals. This is important since you can limit entry and read access. As a result, you can control to identify the actions of each authorized employee in the HRIS.

Completely Secured

An HRIS system is majorly deployed in the cloud or on your corporate servers. Therefore, it is quite sensitive, and access to the HR portal is secure. All your employees with the required authorizations can use it within the limits of their position. Thus, they have access to certain functionalities that make them autonomous during their duties. This is also valid for administrative procedures such as requests for leave, absence, overtime, etc.

How to Choose the Best HRIS for Your Business Needs?

At the start of its activity, a company seeks to equip itself with the digital tools and software it needs to be functional. It may pay more attention to what is essential initially and wants to strengthen its digital infrastructure over time. You must identify the right HRIS for human resources management if this is your case.

By default, we recommend avoiding free HRIS because they are the only ones with very few functionalities. Go with the paid one and if it is possible to have a free trial period before choosing one, do not hesitate to test. You can do this for several HRIS to find the one that works according to your needs. The process is the same for choosing accounting software for an SME.

Regarding safety, you must check whether compliance with the country's standards is effective. It must be justified by ISO certification. The chosen HRIS publisher must offer a continuous support service for assistance if needed.

Essential Step for Implementing an HRIS in Your Business?

To review work processes to improve productivity, certain choices can be made, such as integrating an HRIS system. However, before venturing down this path, it is important to consult the various department heads. It is up to them to give their opinion on the relationship between employees, vertically or horizontally. They must also convey the points of view of their respective employees on the management of human resources. A plenary will thus make it possible to identify the relevant needs that can be improved.

How to Train Your Employees to Use the New HRIS?

You should communicate the decision to integrate an HRIS with the existing digital infrastructure to employees. The training schedule for getting started must be coordinated with the company that developed the software. If a new version embeds new features, it is easier for staff to master.

Otherwise, you must select a few employees, including managers in each division concerned with using the HRIS system. It is up to them to take the training and supervise their employees. This modus operandi is beneficial if you do not want to stop production. The rest of the workers are focused on day-to-day professional tasks.

It doesn't always go as planned. Get ready to face a few reluctant employees who see migrating to a new platform as a chore. This reaction is understanding since they have slowly dealt with the current software environment. Also, keep in mind that man, in his nature, abhors change. That's why you must prepare a convincing argument to get everyone on board.


Last, we conclude that you need to think about 3 steps before implementing HRIS software.

Curate: Get ideas and inputs from the different departments about their needs when deciding on HRIS. This will give you a clear idea of what custom functions you want in your organization.

Evaluate: The best HRIS software provider offers a free trial. Don't hesitate to try it for free, evaluate if this software fits your custom need, and proceed further. 

Integrate: Once you have chosen your best suitable HRIS software, just go for pricing confirmation and get it done.